On Monday, January 23, 2012 at 7:00PM Mayor Adelman opened the Council meeting with a word of prayer, and the Pledge of Allegiance to the flag was recited by those present.

Present at Roll Call: Don Wangler And: Mike Adelman, Mayor

Terry Reed Bonnie Beck, Clerk-Treasurer

Karen Reer Mike Goodwin, Administrator

Melissa Fries

Chris Raftery

Mark Rupp

Also present: Ann Beck, Sue Long, Denny Haynes, Dave Hamons, Meg Murphy, Dale Beck, Tom Beck, Dar Grodi, Gary Lyons, Aaron Krause from the Norwalk Reflector, and Kathi Baughman from the Sandusky Register.

The financial statements and bank reconciliation for December 2011 was presented to Council in their packets.

The following bills were presented for payment:

1. Republic Services $ 93.19
2. U. S. Post Office 319.61
3. Sprint 44.25
4. Huron County Sheriff 365.00
5. OPERS 4,979.99
6. Ohio Police & Fire Pension Fund 327.36
7. Guardian 606.10
8. EyeMed Vision Care 111.80
9. Utility deposit refunds 174.93
10. AMP Inc 1,200.00
11. Payroll Account 40,822.83
12. Croghan Colonial Bank 536.19
13. U S Postal Service 660.00
14. Winter Equipment 307.39
15. Brownstown Electric Supply Co 4,818.80
16. Wesco Receivable Corp 9,220.08
17. PnR Hardware Inc 36.49
18. Fitzgerald Body Shop 28.12
19. Staples Credit Plan 159.91
20. Tuffman Equipment & Supply LTD 96.11
21. H & L Biosolid Management 693.00
22. Ohio Dept of Public Safety 350.00
23. TAC Computer 1,100.00
24. Walter H Drane Co 360.00
25. Huron County Treasurer 465.81
26. Midway Inc 1,236.79
27. Kalida Truck Equipment Inc 154.00
28. CMI 11,538.00
29. Tandem Media 44.64
30. Courtney & Associates 100.00
31. Firelands Fas Print 89.00
32. Seagate Office Products 121.96
33. Frontier Online 41.48
34. Norwalk Post Office 380.00
35. Poggemeyer Design Group 125.00
36. O E Meyer Co 5.58
37. BP 2,339.41
38. Verizon Wireless 149.91
39. GPD Associates 7,824.50
40. Cintas Corp Loc # 318 263.40
41. GreatAmerica Leasing Corp 305.41
42. City of Norwalk 74.00
43. AMP – J Aron 32,297.78

Meg Murphy, OMCA President and Clerk of Council for the City of Wauseon, addressed Council with the presentation of the Master Municipal Clerk designation to Bonnie Beck. Ms. Murphy outlined the

requirements for this designation, noting that with the hundreds of villages and cities in the State of Ohio, Bonnie was the 39^th Clerk in Ohio to be awarded this designation.

Mayor Adelman asked for a motion to amend the agenda to include Resolution 2012-01 (to advertise for bids to sell electric transformers) for first reading. Melissa Fries made the motion, seconded by Terry Reed. No discussion. Motion carried with all voting "yea." Terry Reed made a motion, seconded by Chris Raftery, to approve the agenda as amended. No discussion. Motion carried with all voting "yea."

Chris Raftery made a motion, seconded by Karen Reer, to approve the minutes of the January 9, 2012 Council meeting as presented. No discussion. Motion carried with all voting "yea."

Mark Rupp made a motion, seconded by Melissa Fries, to approve the December 2011 financial reports as presented. No discussion. Motion carried with all voting "yea."

Denny Haynes addressed Council with a concern for his daughter’s residence at 38 Manchester Street. He stated that there is an alley behind her house that does not get plowed, and a pile of snow is left where the plowing ends. He said he is concerned for access for the safety forces. Mike Goodwin stated that he had previously spoken with Mr. Haynes and explained that we plow to the end of the asphalt, which is where our street ends and private property begins, and we don’t block off the access. He said he told Mr. Haynes that we wouldn’t recommend plowing on private property as we would be plowing up stone and sod, and then we would have to plow other private properties, too. He said it was his and Dar’s opinion to not plow any further than the end of our property. Mark asked if we were piling up the plowed snow. Dar said he never leaves a pile of snow, but he pushes the snow to the right onto vacant property. Dar noted that the private property in question is not a street or an alley. It was determined that the safety forces have adequate access by using Manchester Street. Mayor Adelman stated that we have no legal counsel here tonight, and he believes the issue is problematic due to the private property. Our Solicitor will be asked for his opinion for proper cause of action.

Police- Chief Lyons presented his December traffic and crime stats. He said they are still working on the strong arm robbery on North Ridge Street, and they are waiting for DNA samples to be determined. Sergeant Gleason is still talking to people, and they will keep working on this case until all leads have been exhausted. The Chief apologized for the incomplete yearly report and citizen survey report, as he was ill over the weekend. He discussed his proposed 2012 budget with the Finance Committee last week, and he feels there is no guidance for the troops so he is working to finish the policies and procedures manual for the Police Department. He is still interviewing candidates for a part-time position. He is waiting for the budget to be finalized, and he will take his time to make sure he has a good candidate for the position. Administrator – Mike thanked Bonnie for reminding him that legislation was needed to sell the transformers. He reviewed with Council the options GPD presented for the issue regarding the reclosers for the Gerber-Lee substation. It would appear that option #4 is the most economical, which would involve the Village driving reclosers #4 and #6 to Milwaukee to have them tested for estimated travel expenses of $2000. Mike said the reclosers could be hauled with a regular pick-up truck, and they would coordinate the testing with GPD. This would involve a 1-2 night stay, but the dilemma is who to send. Mike said he didn’t want to send anyone from the Electric Department in case we had a power outage, and he didn’t want to send anyone from the Street Department in case we had a snow storm, so that left sending someone from the Water Department or himself. Mark asked why we couldn’t get a contractor to do this. Mike said we’re talking about 2000 pounds of equipment filled with oil, and that would be too costly. Mark asked about liability and how quickly does this need to be done. Mike said these reclosers were purchased 6 years ago but were first put into service last year, so they’re out of warranty. Cooper will test them for free. The guys would bolt the reclosers and tarp them, and we could rent a truck from Fitzgerald’s, Mike said, but he thinks our truck could haul them. Melissa commented that she would rather rent a truck than put the wear and tear on ours. Mayor Adelman asked if we could make a decision at the next meeting. He said in the meantime we could check the cost of a regular hauler and nail down the rental fees and an alternative as to who to send. Mark commented that he’s concerned about an oil spill in case of an accident, and the associated liability. Bonnie noted that the vehicle insurance follows the vehicle, but she’s not sure of coverage for any other liability issues that may be involved with this. Mike said he and Dave have interviewed the candidates for the electric department vacancy, and he wants to hire someone although he’s still working on the references. Mark asked what the new hire’s starting wage would be. Mike said

he’d be starting at the bottom line ($11.55/hr) and he’s ok with that. Bonnie asked who the new hire is, and Mike replied that his name is Alex Miller. Mike then referred to his report regarding the downtown revitalization project, noting that the first step in the process is to submit a Letter of Intent (LOI). ODOT will review the LOI and they pick the project, so there’s no commitment at this time. Council agreed to have the LOI sent. Mike noted that ODOT wants to pave Rts 20 and 547 in the near future. He reported that everything is going well with the WWTP project. Jones & Henry narrowly was the top choice in the RFQ results, and he spoke with Jim Barney about the possibility of skipping the interview process since we’ve already employed them as the design engineers. Jim said that it was not a necessity because of that fact. Mark questioned issues regarding their invoices. Bonnie said there were a few, but they’ve been worked out. Mike stated that other village managers have told him that there could be problems with using another firm for construction. Mark asked if PDG would have any say about the construction management, and Bonnie replied that this has been discussed before about the need for value engineering. PDG will be the engineers for the WWTP once it’s completed, so they should be involved with its construction. Terry Reed made a motion, seconded by Chris Raftery, to approve contracting with Jones & Henry for their construction engineering. No discussion. Motion carried with all voting "yea." Mike said he would have Jones & Henry send an updated proposal. Mike then reported on the vacant homes on South Hamilton Street, stating that they have been boarded up and secured. He said they could be condemned by the Fire Chief or the County Health Department, and then no one could get into the buildings. The County dog warden checked out the buildings and while he found no animals at the time, there were signs that animals had been in the buildings, as well as signs of people being in the buildings. Chief Lyons noted that his officers have been spotting the houses several times a night. Mark asked if there would be a form to sign off on for the recloser liability, and was told that there would be. Terry asked if there were any communities close by from whom we could borrow a recloser, and he was told no because our system is a 12kV system and most others aren’t. Clerk-Treasurer - Bonnie stated that unless anyone had any questions regarding the proposal from Tom Herbert for 2012 electrical engineering fees and the associated $80,500 purchase order, she had nothing else to report. No questions were asked. Mayor - The Mayor said he would be attending the next trustee meeting to see where they are with agreement to use their building for our Council meetings. Mayor Adelman then delivered the State of the Village report, citing the major projects such as the Broad Street water tower maintenance and the WWTP rehab project, as well as the street resurfacing project. Mayor Adelman stated that he feels we’re blessed with very good utilities, and we have a good system that’s well maintained. The Mayor touched on other important issues such as the progress Firelands Rails to Trails has made by completing the Huron River bridge and opening the Morrow Park depot; the progress made at Clark Park by numerous volunteers and their equipment; the completion of the American Legion’s parking lot; the planting of donated trees; and the hiring of Police Chief Gary Lyons. The Mayor concluded by thanking the business community for their continued support and commitment to our Village and their efforts to weather the tough economy we’re all experiencing . Mayor Adelman said he wants to establish a business friendly community, to continue to stretch our tax dollars while still living within our means, and to look for opportunities to improve the quality of life in Monroeville as a family place.

Recreation Board - Karen reported that the Rec Board did not have a January meeting. Finance Committee - Chris reported that the Finance Committee met on January 17^th to discuss budgetary issues. It was determined that the purchasing of ammo would be a better fit for this year’s budget as opposed to waiting until next year. Chief Lyons provided information on the purchase of a new cruiser, noting that Ford Crown Vics are no longer available as cruisers. The extended warranty for the compact tractor was discussed, as the current warranty expires in March of this year. Dar will see about the cost to extend the warranty. There are some portions of the employee policy manual that need to be tweaked to support the financial decisions that have been made over the last few years. Those sections will be looked into further.

An Ordinance to vacate a portion of Hollister Street located between Baker Street and West Street was presented for third and final reading. Chris Raftery made a motion, seconded by Karen Reer, to pass Ordinance 2011-31 on third reading by title only. No discussion. Motion carried with all voting "yea" except Don Wangler, who voted "nay."

A Resolution authorizing the Clerk-Treasurer to advertise and receive bids for the sale of electric transformers and for the Village Administrator to sell said transformers for the highest and best bid offer provided was presented for first reading. No discussion.

Terry Reed made a motion, seconded by Melissa Fries, to pay the bills as presented. No discussion. Motion carried with all voting "yea."

None presented.

There being no further business to discuss Don Wangler made a motion, seconded by Melissa Fries, to adjourn. No objections were voiced. The meeting adjourned at 8:00PM.

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